Newspage Privacy Notice
We are Newspage Media Limited. We respect your privacy and are committed to protecting your personal data. This privacy notice tells you about how we look after your personal data when you visit our website or any app that we operate under the Newspage brand or otherwise when you work or communicate with us and it tells you about your privacy rights and how the law protects you.
1. Important information and who we are
This privacy notice aims to give you information on how Newspage collects and processes your personal data through your use of our website, any app that we operate under the Newspage brand, or otherwise when you communicate or interact with us in the course of business.
We are the data controller of your personal data. We are responsible for its security and for ensuring that we use it only for the purposes outlined in this Privacy Notice.
If you have any questions about this Privacy Notice, including any requests to exercise your legal rights referred to at section 11 below, please contact us.
We are: Newspage Media Limited, with a registered office at 2 Lansdown Square East, Bath, England, BA1 9DS.
If you need to get hold of us for any reason in connection with your personal data, please email us at email@example.com.
Although you have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk), we would, of course, appreciate the chance to deal with your concerns about data protection directly so please contact us in the first instance.
2. The data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
3. How is your personal data collected?
We use different methods to collect data from and about you including through:
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
Please contact us if you need details about the specific legal ground we are relying on to process the different types of your personal data.
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.
We use different types of cookies for different reasons. You don’t have to accept our use of NON-ESSENTIAL COOKIES (i.e. Google Analytics) and you can choose to disable these if you wish by adjusting your browser settings. We use Google Analytics to allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
6. Our Services to you: where we act as a “data processor”
This policy is in respect of our obligations to you as data “controller” of the personal information that you provide to us.
As part of our offering to our customers, we provide a platform through which you can create your own Newspage to publish information about your business or charity or yourself and for which you are responsible and remain in control. In doing so, Newspage may act as a data “processor” and our obligations in respect of that role are set out in our [Terms and Conditions]. You will remain a data “controller” of that personal data and have control over what you choose to publish and remove from your Newspage save that you acknowledge that once we have used information from your Newspage in the course of providing our service to you, that information is no longer in your control
7. Disclosures of your personal data
We will need to share your personal data with the parties set out below for the purposes set out in paragraph 4 above.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law.
We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
8. International transfers
We do not typically need to transfer your personal data out of the UK. However, some of our third party service providers have servers or operations based outside the UK. Where they do, we ask that they have appropriate protections in place so that we know all data will be looked after as though it were subject to the UK’s laws on data protection. Should you need further details on which third party processors we use that are based outside the UK, please let us know.
9. Data security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
10. Data retention
How long will you use my personal data for?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
In some circumstances you can ask us to delete your data: (see below for further information).
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
11. Your legal rights
You have the right in certain circumstances to:
For more information on these rights and when they apply is available here:
You will not have to pay a fee to access your personal data (or to exercise any of the other rights).
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.